In ERP data migration, each department will be responsible for collecting and evaluating the data that is most important to its function.

One way to stay organized throughout the data migration process is to use data protocol worksheets. The protocol worksheet covers the entire enterprise and contains the source of authenticity of all data. Each data protocol worksheet processes individual data objects for each functional area.
In addition, the data protocol enforces the business process that performs the migration. The worksheet requires the completion of tasks for each data object, including review and approval by multiple parties to finalize the document.
In many cases, the data protocol will serve as a guide for copying the source data from the legacy system to the import tool. This data will be standardized into a structured format that can be easily inserted into a new ERP. As a result, worksheets become a key element in the business process management of the migration project.
Manufacturing ERP data migration
Import legacy data into ERP
Specialized software tools help to import data into ERP. These tools run validation logic during the import process and can automatically flag any data that does not conform to the predetermined rules of the data protocol. The flagged data is queued for human review to determine if the data can be manipulated into an acceptable format or if further investigation is needed to correct errors in the data.
While few would claim that ERP migration is easy, using good processes and tools can ensure that data migration is performed smoothly and quickly
An example of tagged data might be duplicate product identifiers; The identifiers were supposed to be unique in the system, but some previous errors introduced duplicate values into the legacy system. Duplication can be solved by merging two data values, modifying one to a different value, or deleting one of the duplicate values. The opposite can also happen, where two data fields are listed as unique in the system, but they are the same value entered by two different people in different ways. These types of normalization issues may be corrected by data advocates or may require the intervention of data domain experts in a particular department.
With ERP, these data migration tools for importing legacy data are available to your business throughout the implementation and even after, so you don't need to rely on an ERP consultant to do the job for you.
Simulation, training, and promotion
Taking a phased approach to ERP data migration helps identify problems and resolve them early. It also minimizes the number of people involved in the early stages of deployment, which often requires iteration and fine-tuning to bring the system to an optimized state. In the initial steps, function managers - key users - can be selected to run extensive tests and simulate actual business processes in the system. Working with these experts, Data Champion can import data in stages through the use of data protocols.
For example, payment terms may be imported into a real-time database in advance, as these terms may not change during implementation. However, primary data objects, such as the part's master file, will go through multiple validation phases and may require new custom variables based on the simulation results. This means that the data migration file will continue to grow during the implementation process.