Basic tips for moving an office in New York.
Transportation of furniture, appliances, dimensional items requires careful preparation, careful loading. If the rules are followed, the items will be collected and placed in the new office. Difficulties may arise with the company's papers, important documents. Loss, damage can paralyze the work of the company, cause fines, inspections.
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To avoid problems, you need to organize the system:
Preliminary sorting of documents — especially valuable copies for the time of moving the office is better to deposit in a safe deposit box. Put the folders in large pallets. Not filed papers should be stacked according to size and purpose. Then put them in boxes, label them, for example, by belonging to departments. It is not necessary to transport documents on the shelves of cabinets that do not plan to disassemble. On the way and during loading, they can be damaged, lost.
Packaging — the stacks can be wrapped in thick paper, secure the packaging to prevent the loss of the originals. Then it can be placed in boxes made of thick cardboard, preferably tied with rope or tied with tape. Wooden boxes and safes are suitable for transportation. To protect the cargo from moisture and dirt, an additional film is used. If the document flow is large, it is better to attract specialists who will pack papers, form pallets.
Marking — put labels on the boxes that correspond to the departments where they were stored, cabinets where they were located, put stickers on the shelves in advance. In the new office, it will be easy to spread out papers, there will be no confusion, downtime in work.
Inventory — will allow you to check the availability of all boxes with documents during unloading.
It is not necessary to accept work from movers and sign an act until you are sure that all containers with objects, equipment, papers are in place. Check the car body so as not to forget small things.
Tips to help when moving office:
Study all offers of transport companies — compare prices, conditions, availability of additional services.
There is no need to save on a team of movers — the safety of things, the timing of the event depends on their well-coordinated work, professionalism.
Use the promotions and discounts of carriers — this will reduce costs.
Study the reviews.
Analyze the tariff — the more additional options, the better. Specify the cost of the service, how it is formed, whether it depends on the distance or the total number of hours.
Be sure to sign a contract with the transport company — protection of the rights of the customer, compensation for damage in case of damage, loss of cargo. The document will specify the terms, the date of execution, and the terms of cooperation.
Route development is an important stage when it is necessary to determine the shortest path to reduce the number of flights.
The machine — the advantage will be the presence of special fastening systems, cables, fixing for furniture, separate places for placing fragile goods, hooks.
It is better to plan the relocation of the office on a day off, if you can move everything in one day. There are few traffic jams on the roads, you can control cargo transportation in your own car. If it is impossible to suspend the work of the company, it is advisable to transport things in stages. One day a specific department, then another.